CONSTITUTION CLUB RULES

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Winterton Model Flying Club Constitution and Charity
Guidelines 2012-2014


GENERAL
1. The club shall be called Winterton Model Flying Club and will be affiliated to the British Model
Flying Association.

2. The clubs principal aim shall be the promotion of safe and responsible model aircraft flying.

3. All members, without exception, must obey all club rules. Failure to do so may result in
disciplinary action by the Club which may lead to dismissal.

4. All members must be members of the British Model Flying Association and must be able to
provide evidence of such on request. The only exception to this is for those members who play no
active part in the club whatsoever; i.e. social members only.

5. When there is a joint meeting between Winterton Model Flying Club and another club, the
participating club must be able to provide evidence of adequate insurance cover well in advance of
the event.

6. Members may invite guest fliers to the site on arrangement with the Committee but they must be
BMFA insured and the club member must assume total responsibility for the actions and safety of
the guest. Guests must fly under the supervision of instructors if their ability requires it, and such
arrangements must be made in advance of the visit.

7. Guests as mentioned in article 6 are welcome up to a total of 3 maximum visits per membership year, with
the exception of events, which are organised by the club and open to guests, at which point they must apply
to the club for membership.

8. A “member” means any class of membership.

9. A member may be made a life member for extensive services to the club. Life members can only
be created by a majority ballot of club members at a general meeting.

10. The Committee has the right to refuse membership to new applicants.

11. New members will be required to serve an initial probationary period of 6 months. During this
time they will not be eligible to serve on the Committee and may have their membership
terminated at the discretion of the Committee for unsatisfactory conduct.

12. New members’ subscriptions shall be subject to status and the amount decided at the Annual
General Meeting.

13. There are two classes of membership, Senior and Family. Seniors are over 18 years old, Family
membership includes up to two adults from the same address and up to two children, for which the
adult(s) is/are responsible for whilst at the flying field. If the adult(s) concerned are not the
children’s legal guardians, written parental consent must be provided.

14. Members who have allowed their subscriptions to lapse past the 1st August will be asked to
reapply for membership unless otherwise arranged with the Secretary and will be required to pay a
full 12 months subscription.

15. Reduced subscriptions will apply from January for as an incentive for new members when they
will be halved. Members new to the club joining from May can also benefit from a reduced rate of
two months subscription plus the following years membership with the amount rounded up to the
nearest pound. This is intended to help new prospective flyers get into the sport not to be abused
by those wishing to make seasonal flight choices.

16. All field safety rules and regulations will be reviewed annually, and will be considered binding for
12 months, excepting where urgent action is required. This action must then be ratified by the
Committee at the next club meeting or at a general meeting. The field safety rules are considered
as a supplementary code to those laid out by the British Model Flying Association’s Members’
Handbook, compliance with which is mandatory within Winterton Model Flying Club.

17. Any complaint concerning any member must be made in writing and signed by the
complainant(s). The written complaint must then be forwarded to the Secretary so that the matter
can be addressed at the next Committee meeting.

18. The Committee may consider removal from the role of members any member whose conduct on
the field or elsewhere is considered to be prejudicial to the club. Dismissal will be in accordance
with the following procedure in order to comply with the laws of natural justice:

a. The member is to be given a verbal warning by an authorised Committee Member in
which the member is made aware of his misdemeanour and what he is reasonably required to do to
make amends.

b. If the member does not respond, he is to be given a written warning by an authorised
Committee Member to advise him of his misdemeanour and what he is reasonably required to do to
make amends.

c. If he still fails to respond, the Committee should invite him in writing to meet with them at
a previously agreed date and time to discuss the situation, advising they are considering withdrawal
of his membership.

d. If he still fails to respond to reasoning or fails to attend without reasonable cause, the
Committee can advise him in writing that his membership is withdrawn, stating the reasons why
this decision was reached.

e. When the member is advised of withdrawal of his membership, he must be given the right
of appeal. If he opts to appeal, this will be to the Club membership at an EGM which the Committee
would call on his behalf at a previously agreed date and time. The motion to uphold the membership
withdrawal or reverse it must be in accordance with the voting procedures set out in the Club
Constitution.

In the event of gross misconduct, immediate dismissal without warnings may be considered but the
member must still be accorded his rights to present his case to the Committee and be given a right of
appeal in accordance with sub-paragraphs c, d and e above.

In the event of dismissal the Committee will arrange for the member’s current membership fee to be
reimbursed in full.

19. Any alteration to this Constitution can only be made at a General Meeting called for the purpose.
Any proposed alterations must be submitted to the Secretary in writing at least 14 days prior to the
meeting.

FLYING
20. The Committee, Officers and Instructors, will be responsible for the running of the flying field at all
times. Appointment to the position of Instructor or Examiner can only be made by a Committee
decision.

20. All flying members must attain the minimum standards of flying required under the Winterton
Model Flying Club training scheme before receiving the BMFA ‘A’ Certificate and before being
allowed to fly indirectly supervised.

21. Any member whose flying standards drop below the minimum requirement solo standard will be
required to rejoin the training scheme until the desired standards of flying are met.

COMMITTEE
22. The Committee of the Club shall comprise of not more than 5 members. A quorum of any
Committee meeting shall consist of a majority of Committee Members.

23. The Committee shall consist of five officers. These shall be Chairman, Secretary, Treasurer,
Safety Officer and Events Officer.

24. Any Committee member or member who is involved in any organisational position within the
Club, must hold membership of the British Model Flying Association.

25. Committee members shall be elected from nominations, at the Annual General Meeting, to serve
for a period of one year. The Committee will be elected by majority vote by a show of hands from
eligible members present.

26. Should a committee position become vacant, the Committee may co-opt a replacement who will
then serve until the following Annual General Meeting. This will be by a majority vote from the
Committee Members.

27. Members elected to office will have full voting rights at all meetings. In the event of a tie the
Chairman will have a casting vote.

28. The Committee reserve the right to carry out negotiations and make decisions in the interest of the
club or on behalf of the membership where necessary without consulting the other members.

29. The Chairman and the Treasurer are required to submit a sample of his signature for banking
reference purposes.

30. Money may only be withdrawn from the fund by cheque signed by not less than two Committee
Members.

31. The Secretary must be informed of any negotiations proposed by commitee which affect the Club
as a whole and copies of any written correspondence must be submitted to him for record
purposes.

32. No member of the Committee or Officer of the club may be a Committee Member or Officer of
another model flying club.

33. Any Committee Member or Officer wishing to resign should do so in writing.

34. Any member of the Committee who is absent from three consecutive Committee meetings without
reasonable cause will automatically forfeit his seat on the Committee.

35. The Committee may pay accounts and incur any normal liabilities on behalf of the club. If a
Committee Member engages or becomes involved in court proceedings, whether criminal or civil
in his representative capacity on behalf of the club, as opposed to his capacity as a private
individual, the club will indemnify the Committee Member in respect of any fines or damages or
costs awarded against the Committee Member.

36. In the event of a Committee Member being awarded damages or costs in the course of proceedings
taken by him in his representative capacity, such damages or costs will belong to the Club and not
the Committee Member personally and upon receipt that Committee Member will pay them to the
Club Treasurer.

VOTING AND CONDUCT OF MEETINGS
37. All meetings will be agendered and minuted. Any other business will only be accepted at general
meetings if the Secretary is given at least 14 days notice in writing of the item to be discussed.

38. A quorum of any general meeting is to be at least one quarter of the membership.

39. Voting will normally be by a show of hands; however a secret ballot must be taken should any
member request that this be done. Proxy and postal votes will not be allowed.

40. All proposals must be seconded and voted upon. A majority vote is required to carry any proposal.

41. Amendments to proposals must be voted upon first.

42. Non committee members may attend committee meetings as observers by applying to the
Secretary at least 14 days before the meeting. Any non Committee Member may be asked to leave
the meeting subject to approval from the Committee.

43. Non club members may attend Club meetings as observers as invited guests of a club by applying
to the Secretary at least 14 days before the meeting. Any non Club member may be asked to leave
the meeting subject to approval from the Committee.

44. The Committee, through the Chairman has the power to ask a person to leave any meeting in the
event of that person disrupting the meeting.

45. Patrons of the club have no voting rights but are free to attend all club meetings.

ANNUAL GENERAL MEETINGS
46. A convenient date for the Annual General Meeting will be decided each year by the Committee.
At least 28 days of the meeting will be given in writing to all Club members.

47. Annual subscriptions and the joining fee will be decided at the Annual General Meeting.

48. Subscriptions are due by 1st July each year. Any member who has not paid the subscriptions for
the ensuing year by this date, in whole or in part, will not be allowed to fly until they have done
so. BMFA membership must be in place before flying.

49. An Auditor or Auditors shall be elected by the Committee to examine the accounts before the
Annual General Meeting to verify that the balance sheet is correct and fairly represents the
expenditure and receipts of the club, its assets and its liabilities.

EXTRAORDINARY MEETINGS
50. The Secretary will convene an Extraordinary Committee Meeting within 14 days on request from
any member of the Committee, stating the business to be discussed.

51. The Secretary shall convene an Extraordinary General Meeting of the club by a resolution of the
Committee stating the business to be brought before the meeting, of which 28 days notice has
been given to all members in writing stating the business to be discussed.

52. The Secretary shall convene an Extraordinary General Meeting of the club on receipt of a request
in writing signed by not less than 6 members of the club, stating the business to be brought before
the meeting, of which 28 days notice has been given to all members in writing stating the business
to be discussed.

53. When a request for a meeting is made in accordance with Article 52 and it is not called within 28
days, the requisitioners may themselves convene an Extraordinary General Meeting of the Club by
giving 28 days notice in writing to all members, duly setting out the purpose for which the
meeting was called. Any resolutions passed at such a meeting shall have the same force and effect
as if they were passed at a meeting convened by the Committee.

DISSOLUTION OF THE CLUB
54. Should it be considered necessary or desirable to dissolve the Club, the Committee will call an
Extraordinary General Meeting. Should a quorum fail to appear, the meeting will be adjourned
and a further EGM must be called. The second meeting will proceed even if a quorum is not
present and the motion will then be carried by a simple majority vote.

55. On dissolution and after the sale of assets, settlement of all outstanding debts and the refund of
subscriptions for the remaining part of the year to the paid up members, the funds remaining will
be held in trust by the BMFA.

56. If the final accounts are less than required to refund the subscriptions to the members, the total
money remaining will be held in trust by the BMFA. All members will receive a final statement of
accounts.

CHARITY GUIDELINES
1. The aim of these notes is to provide guidance to the Committee of the Club when considering
making donations to charity.

2. The Club’s charity guidelines are as follows :-

3. The Club should, wherever possible, support local charity events when asked. i.e. school summer
fairs, firework displays, etc. whenever it is practicable to provide a relevant display of what we do.
Whether or not money changes hands largely depends on the circumstances around which the
event is based. These conditions should be finalised well before the day of such an event.

4. In the event of the club being approached to donate money to a local worthy cause, the Committee
will make a decision on the amount to be donated.

5. In the event that the Club is approached for sponsorship of a member or their close associate who
is involved in a charity event, the Committee will make a decision on the amount to be donated.

6. The Club reserves the right to periodically donate funds to charities. The amounts and gaining
charities must be agreed by majority vote at a general meeting.

GUIDE ON CARING FOR JUNIOR MEMBERS
1. A Junior Member is defined as being under 18 years of age.

2. A responsible adult is defined as a senior member or parent/guardian who has the experience
commensurate with the type and degree of supervision required.

3. Junior members must be supervised at all times by a responsible adult. The level of supervision is
to be commensurate with the junior member’s age, maturity, capabilities and levels of experience.

4. Junior members under the age of 14 years shall not start an engine or carry a model with the
engine running unless they are supervised by a responsible adult.

5. No junior member under the age of 14 years shall fly a model aircraft unless supervised by a
responsible adult or the junior member holds the minimum of a BMFA Achievement Scheme “A”
certificate and has been authorised to do so by the Club Committee.

6. No senior member is to be expected to assume responsibility for a junior member unless he/she
has been specifically requested to do so by the junior member’s parent/guardian. If required to do
so, he/she is to assume complete and total responsibility for the junior member whilst he/she is in
their charge.

7. Notwithstanding the requirements of Paragraph 6, should a member discover a junior member is
unsupervised he/she must assume responsibility for the junior member’s safety in the first
instance. The situation should then be rectified as soon as possible by seeking out the junior
member’s parent/guardian/nominated supervisor. Any instance of such an occurrence is to be
reported to the Committee as soon as possible.

8. Whilst supervising junior members, senior members should be aware of the requirements of The
Children Act (1989) and avoid placing themselves in a position that could be open to
misinterpretation or question. A leaflet giving advice is available from the BMFA Leicester Office
or from the Club Secretary.
“Note to parents and guardians:
This Club does not undertake to supervise junior members other than for the actual act of model aircraft
flying and associated pre-flight and post-flight procedures.
In addition this Club has specific rules relating to junior members and you are required to study them
carefully.

Winterton Model Flying Club Field and Safety Rules 2014
Version 3


FIELD / SAFETY RULES

1. All fliers must observe field discipline and comply with the Air Navigation
Order, all relevant BMFA safety codes as contained within the BMFA
Members’ Handbook and Civil Aviation publication (CAP) 658.

2. All members must be covered by a valid B.M.F.A. insurance, details of which
should be available for inspection at the flying field, if requested by a Club
Official. All guests must provide proof of BMFA or LMA insurance

3. On matters of field safety needing an immediate decision, the responsibility lies
with instructors or a member of the committee, in that order. Any instructions
must be accepted without dissent. However, should a member believe the
instructions to be wrong, then he should bring this to the attention of the
Committee through Article 17 of the Constitution.

4. Models over 7 Kg only to be flown by “B” Cert holders

5. Any pilot not holding their solo qualification for the type of aircraft they are
flying must not fly without the supervision of an instructor or their specially
appointed deputy if the instructors are absent from the field. If no instructors
are present at the site, any member holding the BMFA ‘B’ Certificate may act
as an appointed deputy until an instructor arrives.

6. Due consideration must be given at all times to trainee or novice pilots in the
circuit. In the event that the pleasure or concentration of a pilot is affected by
the flying style of another, precedence will be given to the pilot who was
airborne first. Intimidating flying of any sort is not permitted.

7. All flying is to be done in the designated areas only. Always fly forward of the
flight line with powered models, i.e. on the North side of the field. Gliders are
to be flown with consideration to the wind and the location of parked cars.
Helicopters need to be flown from the bottom left hand side of the field if
practising hovering only. Otherwise liaise with fixed wing to fly off the strip if
performing violent aerobatics.

8. All fliers must observe the established flight line and stand in the designated
area whilst flying. Any variation to suit daily conditions may be made by the
Club’s safety officers. Any spectators must remain in the spectators’ area whilst
flying is in progress.

9. Flyers must inform other members flying of their intention to land or take-off,
by calling “Landing” or “Dead-Stick” or asking if it’s “O.K.” to take off.

10. Any person wishing to enter or cross the runway area must seek clearance from
any pilots flying at the time before doing so.

11. All vehicles must be parked in the designated area only.

12. The frequency allocation system in use is the peg on system.

13. All transmitters are to be checked on at least an annual basis. Any transmitter
found to be crossing over onto other channels is not to be used until the fault
has been rectified.

14. Before switching on, the pilot must ensure that he is operating on the frequency
he believes he is on.

15. Frequency numbers must be called out before the transmitter in question is
switched on.

16. All transmitter aerials must remain retracted unless the model is being flown.
The flight is defined from the point of release to when the engine is stopped or
the model is restrained.

17. Transmitters should not be taken away from the flight line when retrieving an
aircraft, unless to do so would aid retrieval of the model. In this instance the
matter should be brought to the attention of the safety officers so that this may
be carried out without the risk of over-flying the transmitter.

18. Should an aircraft go out of control, the first priority must be the safety of
persons with the second being avoidance of damage to property. A warning is
to be shouted by the pilot which is to be taken up by other members.

19. Before starting an engine the model must be suitably restrained either by a tether
or by an assistant.

20. Appropriate use should be made of all available pit area, and under no
circumstances should engines be set up in the immediate vicinity of the pilots
who are flying at that time. Where practical, models should face outward from
the pit area.

21. Under no circumstances must an engine be run unless all persons are behind the
line of the propeller with the exception of the person starting the engine. When
carrying out power checks all persons including the pilot are to be behind the
line of the propeller.

22. Models having their engines run in on the ground must not be left unattended
whilst the engine is running.

23. Always inspect your model before flying, for obvious defects to control
surfaces, etc

24. All new or repaired models should be checked out by an instructor or their
appointed deputy before being allowed to fly. All models are subject to random
safety spot checks which will be carried out by an instructor. If in his opinion a
model is unsafe to fly or does not conform to Club rules, it will be grounded
until rectified.

25. All operational failsafe’s in use on powered models operated from our Club
site must set the throttle to tick-over, not hold, (stopped in the case of electric
power) regardless of the other control operations governed by the failsafe.
Particular care must be taken when operating on Pulse Code Modulation (PCM)
or when swapping from normal modulation (PPM) to PCM to ensure that the
Failsafe is correctly programmed. Failsafe’s are to be checked prior to flight by
switching the transmitter off whilst the model is restrained.

26. Mobile telephones should not be kept in close proximity to computerised
transmitters and must not be taken onto the flight line.

27. No smoking is permitted in the vicinity of inflammable fuels and materials.

28. Children must be closely supervised at all times and must not be allowed to
run around the pit area or runways.

29. No dogs are allowed at the flying field unless kept under control.

30. Any accident involving a third party or another member must be reported to
the clubs BMFA Delegate as soon as possible, who will then inform the
Executive Committee.

31. Always remove litter and (heaven forbid) wreckage from the strip and
surrounding fields.

32. All over 20kg model testing is to follow the format of contacting the club
liaison member with reasonable notice. That nominated member is the only
Official club nominated witness for such testing. The onus is on the Pilot of
the model under test to follow the above procedure.